# PRARNG Meeting Package and Conference Rooms for 5 Dec 2026

Notice 2ce4e3dcae8244b1ab4cc89ea77609b3 (solicitation W912LR27QA002) from DEPT OF DEFENSE, W7PA USPFO ACTIVITY PR ARNG, posted 2026-11-10, responses due 2026-11-19T18:00:00.000Z. Status: open.

| Field | Value |
| --- | --- |
| Notice ID | 2ce4e3dcae8244b1ab4cc89ea77609b3 |
| Solicitation number | W912LR27QA002 |
| Type | Solicitation |
| Agency | DEPT OF DEFENSE |
| Sub-tier | DEPT OF THE ARMY |
| Office | W7PA USPFO ACTIVITY PR ARNG |
| Posted | 2026-11-10T22:13:53.000Z |
| Response deadline (UTC) | 2026-11-19T18:00:00.000Z |
| Set-aside | Small Business Set Aside - Total |
| NAICS | 721110 |
| PSC | V231 |
| Place of performance | PR, USA |
| Award | - |

## Description

Notice ID: W912LR27QA002 Purchase: PRARNG Meeting Package and Conference Rooms for 5 Dec 2026 to support Yellow Ribbon Reintegration Program (YRRP) Pre-Deployment Event for the 92nd MP BDE and 113th MPAD Agency: National Guard, Puerto Rico Army National Guard (PRARNG) Contracting Office: USPFO PR Purchasing & Contracting Division (W912LR) This is a Request for Quotations (RFQ) for commercial products or commercial services prepared in accordance with RFO / FAR Part 12.201-1, Simplified Procedures. This announcement and the attached SF 1449 solicitation constitute the only solicitation; a separate written solicitation will not be issued. The Government is issuing this Request for Quotations to procure commercial conference venue, meeting package, and full-day food/catering services for 240 attendees in support of the 92nd MP BDE and 113th MPAD Yellow Ribbon Reintegration Program (YRRP) Pre-Deployment Event. This acquisition is 100% set aside for Total Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide. This acquisition is not subject to the Defense Priorities and Allocations System (DPAS). NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels | Size Standard: $40,000,000.00 PSC: V231 – Lodging, Hotel/Motel Period of Performance: 05 December 2026 (0600 hrs to 1700 hrs), with prior-day room setup on Friday, 04 December 2026 (1800 hrs to 2100 hrs) at no additional cost. Place of Performance: At the contractor’s proposed venue in Puerto Rico (within an approximate radius of 30 to 80 miles of Caguas, PR, in accordance with PWS 1.4.1 & 5.1.2). Delivery and Acceptance FOB Point: DESTINATION Submission Instructions (Simplified Summary of 52.212-1 Tailored. MUST READ provision in SF 1449) Quote Deadline: 19 November 2026 at 2:00 PM Local Time (AST) Submission Method: Submit signed and dated quotes via email to prarng-contracting-mbx@army.mil (include copy line to POC Bernadette Barrios Rosario at bernadette.barriosrosario.mil@army.mil). Include the solicitation number (W912LR27QA002) in the email subject line. Do not submit links to cloud/online storage systems or files requiring authentication. The Government shall not be held responsible if the quoter sends their response to the wrong recipient or if the quoter does not sends it to the email specified in the instructions. Questions & Answers (Q&A) Schedule: Questions Due: Submit all questions via email to prarng-contracting-mbx@army.mil no later than 13 November 2026 at 12:00 PM (Noon) AST. Questions must relate to clarification of requirements, terms, and conditions only. Questions received after this deadline may not be answered due to time constraints. The contracting office will not address questions already explicitly stated in this solicitation and its attachments. Posting of Answers: Consolidated Government responses (and any resulting solicitation amendments) are anticipated to be posted to SAM.gov no later than 16 November 2026 at 4:00 PM AST. Quote Validity: Quotes must remain firm for 10 calendar days after the solicitation closing date. Required Quote Package Contents: To be considered for award, quoters must submit: Signed SF 1449 & Amendments: A signed and dated copy of the solicitation form SF 1449 (completing Blocks 12, 17, 23, 24, and 30) with unit and total prices entered in the Section B schedule, plus acknowledgment of any solicitation amendments. NO REPLACEMENTS WILL BE ACCEPTED. Commercial Quote & Quoter Information: Your commercial quote (no page limit) showing the solicitation number, company name, address, phone number, SAM Unique Entity Identifier (UEI), CAGE code, EFT indicator (if applicable), and a statement agreeing to all solicitation terms, conditions, and provisions. THIS DOES NOT REPLACES THE SF 1449. Meeting Package & Catering Description (PDF Attachment): A PDF attachment demonstrating full compliance with PWS Section 5.0 with sufficient information to allow the Government to assess conformance without requiring substantial clarifications, detailing: (A) Venue & Rooms: Venue location and the number and sizes/capacities of the four (4) required conference/training rooms (Main Room for 240, Breakout Room for 100, Child/Youth Room for 20, and Banquet Room for 240). (B) Food Services & Menu: Proposed hot buffet breakfast, hot buffet lunch, two (2) snack breaks, beverages, and special dietary options (vegetarian, vegan, gluten-free, kosher, halal). (C) Parking: Location and availability of 140 attendee parking spaces on December 5, 2026. (D) Prior-Day Setup: Confirmation that the venue areas are available for setup on Friday, December 4, 2026 (1800–2100 hrs) at no cost. (E) Subcontracted Venue Commitment Letter (if applicable): If the quoter does not own or operate the proposed venue, the quote must include a signed commitment statement from the venue owner/operator confirming the venue is available in accordance with the PWS and solicitation terms. Representations & Certifications: Completed representations/certifications (such as DFARS 252.204-7017) if not already current in SAM.gov. Basis of Award (52.212-2 Tailored) The Government will issue a Firm-Fixed-Price (FFP) Purchase Order to the responsible quoter submitting the lowest-priced quote (PRICE ONLY) that conforms to all material terms, conditions, and instructions of the solicitation (see 52.212-1 Tailored and 52.212-2 Tailored) and is determined to be fair and reasonable. Quotes failing to include required documentation (including the signed SF 1449, PDF technical description, or venue commitment letter if subcontracting) will not be considered for award. Anticipated Date of Award: 25 November 2026. Attachments (Section J) SF 1449 Solicitation: W912LR27QA002 Attachment 0001: Performance Work Statement – PWS 92nd MP Bde and 113th MPAD 2026.pdf (Dated 08 Nov 2026, 10 page

## Sources

- View on SAM.gov: https://sam.gov/opp/2ce4e3dcae8244b1ab4cc89ea77609b3/view
- Data as of 2026-11-14. Source: https://sam.gov/data-services/Contract%20Opportunities/datagov

## Cite this

"PRARNG Meeting Package and Conference Rooms for 5 Dec 2026, SAM.gov contract opportunity 2ce4e3dcae8244b1ab4cc89ea77609b3." samgovapi.io, https://samgovapi.io/opportunity/2ce4e3dcae8244b1ab4cc89ea77609b3, data as of 2026-11-14. Primary record: https://sam.gov/opp/2ce4e3dcae8244b1ab4cc89ea77609b3/view

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